INDEX: the Intelligent Data Steward Toolbox

The data steward, responsible for overseeing data management, plays a pivotal role in evidence-based medicine by ensuring the quality, integrity, and accessibility of data throughout its lifecycle. However, managing medical data poses challenges, including handling diverse structured and unstructured data from various sources in different formats. This data curation process demands significant time and resources. To alleviate these challenges and enhance the efficiency of data stewards, we introduce a novel data stewardship tool and curation workflow utilizing Large Language Models (LLMs). We evaluated our approach by performing automatic pairwise cohort harmonization using data dictionaries of 6 different Parkinson’s Disease (PD) studies and 13 different studies in the context of Alzheimer’s Disease (AD), as well as a mapping task of over 38,000 ICD10 codes using code descriptions obtained from UKBioBank. When compared with a String Matching based baseline method that does not capture the context of variable descriptions, we found that Generative Pre-trained Transformer (GPT) embedding based mappings performed significantly better, reaching a best average accuracy for the application of PD cohort harmonization for an automated initial closest match of 82%. While we found that due to various different formulation and wording issues descriptions could not be automatically matched in all cases, we are confident that our data steward tool can significantly facilitate the work of the data steward in a semi-automatic fashion.